In virtually all cases, the decision is up to the adoptive parents regarding how to inform the child that he or she has been adopted, and at what age to do so, if at all. Although a non-profit adoption agency (if one is used) might mail newsletters and solicit funds from the parents, traditionally, it has been extremely rare for them to communicate directly with the child (usually, adoption agencies do not contain the word "adoption" in their name).
Like other, more open adoptions, what a semi-open adoption looks like will vary based on the preferences of the birth parents involved. As prospective adoptive parents, you should prepare to be flexible on communication in a semi-open adoption, as birth parents’ comfort levels (and communication preferences) may change over time as you build a relationship with them.
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Closed adoption refers to an adoption process where there is no interaction of any kind between birth mothers and prospective adoptive families. This means that there is no identifying information provided either to the birth families or adoptive families. However, non-identifying information such as physical characteristics and medical history may be made available to those involved.
These are just some of the possible scenarios that fall under an open adoption. For older children and teen adoptees, their adoptions are almost always open because they already have spent a good deal of their life with their birth parents. Therefore, they most likely will have some sort of identifying information about their birth parents or other members of their family, such as their siblings who might have been placed separately.
When the birth mother has narrowed down her prospective adoptive parents to one or a few families, normally they arrange to meet in person. Good adoption agencies and attorneys do this in a pressure-free setting where no one is encouraged to make an immediate decision. If they are geographically distant from each other (as some adoptions are interstate, with the birth mother living in a different state from the adoptive parents), the first meeting will normally be by phone, then advance to a face-to-face meeting if the meeting by phone went as well as hoped.
It's equally important adopters understand that in a closed adoption little to no information will be exchanged with the birth parents, including their choice to arrange an adoption with the couple. This can feel like a distant business deal for some adoptive couples who want to know the nuances and personality of the mother of the child they're being placed with. Other adoptive parents may feel the separation of adoptive and birth parent eliminates possible instability an openly known birth mother's lifestyle may bring into a family dynamic. Also, in an open adoption, if communication is lost between the birth mother and adoptee, the child may become confused and hurt.